Digipedagogical guidelines

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Here’s how to make a screen capture video

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With screen capture video, you can record the computer screen, sound and video image. There are different applications for screen capture that have certain characteristics. By familiarizing yourself with the listing on the page and the tool-specific instructions, and by experimenting, you will surely find the right tool for you.

You should also familiarize yourself with the screen capture memo list .

Take advantage of the screen capture, for example, when

  • You want to make a work instruction: “do these steps with a computer program so that you get this as a result”
  • You save a PowerPoint presentation in which you explain in more detail about the content of the different slides.
  • Annotate: you use drawing tools or comment on the video, photos or other content playing on the screen.

The frame recording video is saved locally on your own computer. You can use the recording as part of another video or publish the video in Kaltura.

Tools for making screen capture videos

ScreenCast-O-Matic

  • With SOM, you can make a traditional screen capture, where the screen, web camera input and sound are recorded according to your choice. You can also add subtitles to the video semi-automatically and edit it if necessary.
  • If you want to make a capture in smaller parts, when the so-called you don’t have to get everything ready at once, you can use the Scripting tool to prepare your video step by step. At the same time, subtitles and a spoken part are created for the video.
  • Read more about SOM: Screencast-O-Matic for screen recording, editing and subtitling to produce.

PPT recording

  • With PowerPoint’s own recording tool, you can make a video of your presentation, to which you can also attach a narration and a webcam image.
  • The videos are recorded per slide, so you can take the narration of the slide that was lost and continue forward in the presentation. This way you don’t have to cut the video or start over every time.
  • You can also take a screenshot with PowerPoint’s capture tool and insert it into a PowerPoint presentation.
  • Read more about PPT recordings: screen recording with PowerPoint.

Kaltura

  • With Kaltura’s Personal Capture tool, you can make a traditional screen capture, where the screen, web camera input and sound are recorded according to your choice.
  • If you make a recording of a PowerPoint presentation, the content of the slides will be recognized automatically and a subtitle will be created for each slide using the Timeline function, help: Kaltura timeline.
  • Read more about Kaltura Personal Capture application.

OBS

  • OBS is a more advanced tool that enables many different functions related to capturing and recording image and sound.
  • With OBS, you can make countless fine adjustments to your recording. You can import an image from a screen, web camera or video capture card. You can build different scans with different settings and use them as needed, as well as send and receive RTMP/RTSP streams.
  • Due to the abundance of functionalities, the use may seem challenging at first, but after learning for a while, OBS is a suitable solution for many situations.
  • Read more about OBS.

Teams and Zoom

You can also record the screen in Teams and Zoom sessions. Instructions for recording a Teams session and instructions for recording a Zoom session.

If you wish, you can use HAMK’s ready-made base as opening images or title slides, document download link.

Comparison of the functions of Teams and Zoom

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In this listing, the functions of Teams and Zoom have been collected side by side, as well as a comparison of their features and tools. The purpose of the guide is to make it easier to choose a suitable platform for the given online event. This guide was last updated in October 2022, Please note that the features are constantly changing.

You can follow the latest features of the platforms on the services’ own websites:

Table: comparison of functions

FunctionTeamsZoom
Restricting access to a session· Waiting room.
· Registration (webinar and live event).		· A waiting room in a regular session.
· In a webinar practice session.
· Password.
· Identification.
· Registration.
· Restriction on joining the session only when the host is present.
· Registration and identification in the webinar.
Host rights· By default, one host with all rights.
· you can add co-organizers from the meeting settings.
· Read more: Add co-organizers to a meeting in Teams (Microsoft)		· can add alternative hosts, help during the session from co-hosts.
· In the webinar, the host and co-host also play the role of panelist.
Max participants· 1000 active participants, after which participants can join the meeting with “view-only” rights, i.e. they do not use the meeting’s functionalities. Read more: view-only experience a> (Microsoft).·1,000 people, additionally expandable to e.g. a YouTube stream.
· larger audiences can also be arranged.
Interaction· Polls in a Teams meeting.
· Chat.
· Short-term reactions and permanent reactions to messages.
· Raise hands.
· Whiteboard Teams meeting (Microsoft)		· polls (Zoom instructions )
· chat (Zoom instructions)
· annotation (link to video on Youtube)
· short-term reactions such as thumbing.
(Zoom instructions)
· yes-no buttons.
· show of hands.
· Whiteboards (link to video on Youtube).
https://digipedaohjeet.hamk. en/help/adding-interaction-to-zoom-session/
Recording· To OneDrive, recording cannot be paused (pause).· locally to your own device, recording can be paused (pause).
Sharing the recording· Share the video file with a link or email address.
· Share via the video service.
· Read more: Recording and sharing a Teams meeting (Digipeda instructions).		· sharing via video service.
Chat· remains available to participants after the meeting, turned off completely or only during the session (the host controls the choice).· the participant can only see the messages sent after joining the session.
· also moderated Q&A possible (webinar).
· Conversations should be saved separately or according to your automatic saving setting.
Microphones· in the meeting, the host can mute and specify that it cannot be opened anymore.· in a normal session, the host can mute and specify that it cannot be opened anymore or disabled.
· not for use by participants in the webinar.
(Zoom instructions)
Web cameras· host can manage or completely disable.· the host can manage or completely disable it (not at all used by the participants in the webinar).
(Zoom instructions)
Small group work· The host guides small group work and, for example, can move participants from one room to another.
Read more: Teams small group spaces (Digipeda instructions).		· host and co-hosts guide small group work.
· participants can also move freely from room to room.
Session functions· According to updates distributed by Microsoft.· the host can set in advance in detail the on/off functions that are used in the session/webinar.
· during the session/webinar the host can comprehensively manage all the functions that the participants use.
File sharing· In chat as files, otherwise as web links.· in chat as files, otherwise as www links.
Subtitling in the session· Speech recognition, this is a participant-specific view.
· Transcript function available in the session, which writes the speeches into text. The file can be downloaded to the computer after the meeting.		· automatically works in English (link), automatically works in Finnish through third-party applications (link), manually (link).
Virtual wallpapers· Yes.· Yes ( Zoom instructions)
Session duration max· 24 hours.· 30 hours (logged in HAMK user)
Participant lists, etc. reports· host can save an Excel file.· the host can view the sessions held within the month, parents with a ServiceDesk ticket.
Participation by browser· Edge or Chrome recommended.· recommended Google Chrome, Mozilla Firefox and Chromium Edge (Zoom Instructions)
Mobile appYes.Yes. (Instructions: Android ja iOS)
Licenses· Staff have an extensive A5 license, students A5 Student Benefit. Read more about licenses on the Microsoft Education page (in English).· full license, for 300-500 participants, a large session license can be borrowed with a ServiceDesk ticket.
· a webinar license can be borrowed with a ServiceDesk ticket.

Microsoft’s analytics tools help with student guidance

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Learning analytics helps in teaching planning, student guidance and implementation development. There is a lot of information, the most important thing is to identify the most relevant information that supports the pedagogical model chosen for implementation.

Sway

Sway’s own analytics show the following information for a shared individual presentation:

  • views
  • time spent on average
  • what percentage have read through
  • how many have viewed the presentation
  • how many people have read the presentation
  • how many have deeply read through the presentation.

For example, you can use Sway’s analytics to get an idea of how many people have read the pre-shared material (flipped classroom).

The analytics information can be seen when you are logged in on the Sway home screen under the presentation.

Microsoft Stream

Currently, the service offers limited statistics related to videos. You can see how many people have watched, liked or commented on the video.

This instruction was produced in the APOA project. The APOA project is financed by the Ministry of Education and Culture. The project pilots and investigates the use of learning analytics in universities of applied sciences. More information about the project http://apoa.tamk.fi/

Recording Teams meetings and sharing the recording

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With this guide you will find out how to record Teams-meetings and check when recordings will be expired.

Saving Teams recordings  

You can record a Teams meeting by clicking “More options” (three points) and selecting “Start Recording” (picture below).  You will also stop recording from the same point choosing “Stop Recording”. 

When you start recording, also the speech transcription starts, i.e. speech is automatically written as text. Transcription can be used to subtitle a video. The default language at first is English, but you can change it behind the three dots in the upper-right corner of the transcription window.

To hide transcription, click the check mark in the upper-right corner of the transcription windows. To turn off transcription, click “Stop Transcription” on the menu (picture below).

Three dot menu in Teams meeting

Where to find the recording?

The storage location for Teams recordings is either OneDrive or SharePoint, as follows: 

  • A meeting recording that has been ”created” with a meeting invitation goes to the meeting host’s personal OneDrive, as well as Meet now meetings.  There is a folder Recordings in OneDrive, where recordings are found and can be shared.  
  • Team’s channel meeting’s recording can be found from Teams channel’s chat and is saved to SharePoint. Channel meeting’s recording is in team’s  folder in SharePoint. You can find it from the Files tab. The text found behind the” three dots” confusingly suggests to OneDrive.

The recording’s viewing rights can be administered either from OneDrive or SharePoint. Also, sharing the recordings can be done from these applications. 

Expiration of recordings

Teams recordings will be automatically expired and deleted The default recording retention time is 60 days from the recording date. The user can change this time if necessary, or select the option no expiration date, so that the recording will not automatically be deleted.

Expiration is defined in the location of the recording, i.e. SharePoint or OneDrive. Click the selection box in front of the recording file. A menu will appear on the right side of the screen, where you can define the expiration time. You can open the calendar from the calendar icon.

Tallenteen vanhenemisajan määrittäminen Defining the recording's expiration date

More guidance

Teams queries with Forms-application

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You can use Microsoft’s Forms to easily conduct quizzes and polls. In Teams, you can utilize Forms in several ways.

  • You can make a quick query to a channel. That means one question that is made on the message tab. It is suitable when you need fast opinions from colleagues or want to ask an simple question in the students’ teams.
  • You can import an existing Forms query as a new tab to your team or create a new query. It works well if there is a neef for wider and more permanent survey, such as recurring feedback form.

Teams built-in quick query

To start a quick query, click on the Forms-symbol below the message box. If the icon is not showing, you will find Forms behind the three dots -icon.

Forms query tab below the chat box in Teams.

Enter the question and answer options. If necessary, add more response options. You can also specify if there is more than one answer option. Click the Save button.

Now you see the query as it will show for the respondents. If the query is ready, click preview and then send. If necessary, you can also return to edit the question.

The question appears in the chat stream in Teams and can now be answered. The results will also appear immediately.

Forms query answers in Teams chat.

Forms in Teams

You can import an existing Forms survey to your Teams team or create a new one by choosing the + button from the Teams page’s upper edge.

New Forms survey -button in Teams

Forms application in Teams.

Click Forms, and then select whether you want to create a new form or if you want to import an existing one. Note that you also need to choose whether the tab will appear in the Collect Responses view or the Show Results view.

Options to choose a new Forms query or add existing one.

The display method you selected appears as a tab. You can also add both views as tabs if necessary. Note that all team or channel members can see the form, including the results.

More help and training

EXAM for electronic individual exams and maturity tests

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EXAM service and electronic exam concept provide a flexible way of taking monitored exams and maturity exams in four HAMK campuses. Additional instructions can be found at https://wiki.eduuni.fi/display/CSCEXAM/EXAM+for+students.

Opening hours

HAMK students can take their exams Mon-Sun @ 08.00-21.30 in HAMK EXAM studios.
NB! You need an access tag to enter Valkeakoski campus at all hours. Doors are open during office hours in Hämeenlinna only.

HAMK EXAM studios are closed from 20 Dec 2023 until 2 Jan 2024.

House rules of the exam studio

  • Store your belongings in a locker outside the studio.
  • You are not allowed to leave the exam room before completing the exam. (No toilet visits!)
  • You are not allowed to talk with other students in the exam room.
  • Do not walk or move unnecessarily during your exam.
  • There is a recording camera and microphone surveillance system in the exam room which is used to supervise students taking the exam. Records may also be checked afterwards if there is any reason to suspect cheating.
  • Sanctions will be imposed against any student who is found in breach of examination regulations.

The EXAM process

exam process at hamk.

Enrolling to the exam

  1. Teacher prepares the exam either for the whole study group or personally to someone or creates a maturity test.
    • The exam time period is adjusted and during that period a student can take the exam whenever he/she wants in any of HAMK EXAM studios.
  2. You log into the EXAM service exam.hamk.fi, search the suitable exam, register for the exam and book an exam time. If teacher prepares individual exam you’ll an email with brief link for booking the exam time.
    • The exams start only on the hour.
    • The EXAM studios are located in Hämeenlinna, Riihimäki, Valkeakoski and Forssa campuses.
  3. You will receive confirmation email with instructions for entering the EXAM studio. The instruction includes the number for the computer spot.

Editing, cancelling or removing the enrollment

If you are not able to do the exam in the reserved time you must cancel the booking. A reservation not canceled will be counted as an attempt.

  1. Log into the EXAM service exam.hamk.fi,
  2. You’ll see your future reservations in the dashboard. From three dots you’ll be able to edit or cancel the reservation. In order to remove the booking  you need to cancel it first.

Entering the campus

  • When a HAMK student has an access card to use on campus doors: the exam time is free to choose from the EXAM times available. No separate access card or such is required to enter EXAM studio.
  • If HAMK students don’t have an access card, they choose an EXAM time slot on office hours on weekdays for the EXAM studio of Hämeenlinna University Centre to ensure passage through the campus doors.
    • If necessary, students can obtain the access tag from HAMKO’s office.
  • NB! In Valkeakoski you always need an access tag.
HAMKOn opiskelijakortti exam
Kulkukortti exam

Entering the studio

  1. Before the exam occasion, make sure your username works and you have access through the outside doors of the campus. All EXAM studios are always accessible. When the campus doors are locked, you may need a pin code that you have placed in the locks in addition to the access tag.
  2. Store your belongings in a locker outside the studio. You must not take anything else to the studio other than just a water bottle and an ID in addition to a face mask.
    • If you have has special needs, your teacher must be informed before enrolling on the exam.
  3. Enter the studio not earlier than five minutes before the scheduled time.
    • EXAM room video surveillance system includes live streaming, recording video and audio.

Logging in to EXAM computers

login to exam computers

Taking the EXAM

  • When you have logged in and taking the exam, there is a timer that shows you the time left.
  • You can answer the questions in any order.
  • The system autosaves your answer within few minutes intervals. Also, moving between questions autosaves the answer. Note that if you delete your answer, the system may autosave the empty answer!
  • When you are ready, return to the overview. Be sure to attach any attachments before you finish the exam.
  • Click on the “Submit! “button.
  • Remember to shut down the computer.

After the exam

After taking the exam the teacher will assess it.

What to do in problem situations?

  • The building is closed: have you checked the opening hours? Unregister and make a new registration. When needed, contact your examiner.
  • The computer does not start or does not work properly: check all cables and restart.
  • The browser (Firefox) does not start: Restart the computer.
  • The system gives an error message: close the browser and retry a few times. If the problem continues, contact the janitor. Wait for the information about whether to start the exam or not.
  • The browser or computer jams or crashes in the middle of the exam: Restart the computer and browser, log in and continue with the exam.

Exam visit

  • Exam visit means that you take your own university’s exam in another university’s EXAM room.
  • HAMK students log in to HAMK’s EXAM, register for the exam as usually, choose another university’s EXAM room as their exam position, and book exam time. Printed exams are not available on exam visits.
  • Before booking a time for your exam in another university, please check the university’s rules and regulations as well as opening hours and how to access the exam room. List of universities where exam visits are possible: e-exam visit, web page.
  • When you go to take your exam, you log in to the other university’s EXAM with your own university’s user id and password.
  • Further instructions for making an exam room reservation from external institution: Exam consortium’s instructions for an exam visit (web page).
  • NB!
    • Each university defines the programs available in their EXAM rooms. It is the student’s responsibility to find out if the other university has the programs needed for your exam.
    • HAMK open university students may take these electrical exams in HAMK EXAM rooms only.
    • HAMK paper exams cannot be taken as exam visits in the EXAM rooms of other universities.

EXAM accessibility statement

HAMK EXAM system accessibility statement