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Files in Microsoft Teams


Kuuntele

Files in Microsoft Teams

bannerikuva teams

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    Kuuntele

    Each team has a Files-tab in Teams. You can create files and folders or import existing files from your computer.

    How to create a new file or folder in Teams

    You can create new files and folders directly in Teams. When you create a file, open Files-tab (1) and choose +New (2). Then you can decide would you like to create a new folder (3) or a document (4).

    Options to create a new folder or document in Teams.

    If you create a new document, Teams prompts you the file name.

    Place to write a document name.

    After pressing the Create button, the file opens inside Teams, where you can edit it. Use the “Close” button to close the file and return to the file listing view.

    When you create a file or folder, all team and channel members can see and edit it.

    Importing existing file from computer

    To import a file or folder into Teams from your computer, click Upload. Once the file is downloaded, you can open it by clicking its name. Imported files and folders are also available to all team or channel members.

    Upload-button in Teams.

    Files and SharePoint

    Each team and channel automatically has its own SharePoint page. All files stored on the team’s channel are automatically synced to SharePoint. With SharePoint, you can for example restore old versions of files or accidentally deleted files. To open a file in SharePoint, click the “three dots” after the name and select “Open in SharePoint.”

    Open in Sharepoint option opens from the list in Teams.

    Sharing a document for people outside the team

    Share a file or folder with people outside the team, choose Open in Sharepoint “behind” the three points after the file name.

    In this case, a SharePoint files view opens in the browser. A sharing button appears after the file name while pointing to the file name by mouse.

    From arrow-button you can share the document.

    You can share the file the same way you do on OneDrive, that is, for specific people or your entire organization

    Filesharing option in Sharepoint.

    Team deletion and how it affects on files in Teams and SharePoint

    The Teams team will be deleted by the HAMK’s Digital Services if the group doesn’t have any owner or members.

    During deletion, all team files, memos, messages, Planner plans, etc., will be deleted, including SharePoint files. If some files need to be stored after the team deletion, it’s a good idea to save them, for example, on OneDrive or computer hard disk (long-term storage).

    More guidance

    • Collaborating with Teams, SharePoint, and OneDrive (Microsoft)
    • Microsoft Teams: get started (Digipedaohjeet)

    Last Updated: 7 months ago
    in Teams
    Tags: collaboration, files, folders, m365, sharing, Teacher, Teams, Teams, teamwork
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