Can a colleague viewing your calendar send you an invitation for the same time slot, or does your scheduled event prevent you from attending other meetings?

Remember to keep your calendar up to date and to accept or decline calendar invitations from colleagues.

The available visibility options for calendar events are:

• Free
  • You appear as free and available, meaning others can schedule a meeting with you during that time.
  • You can also use the “Free” status to indicate your work location for the entire day. For example, others can see that you are on campus and available for meetings.
• Working elsewhere
  • This status indicates that you are working remotely rather than at the office or campus. You are still available for meetings, and others can schedule an appointment with you.
• Tentative
  • Use this status when an event is planned but not yet confirmed. Marking it in your calendar ensures that no other events are scheduled at the same time and that you don’t forget about it. Others will also see it as tentative, meaning they might not prioritize scheduling a meeting with you at that time.
• Busy
  • This status signals that your time is occupied, and others should not schedule overlapping meetings.
  • It is best used for meetings to prevent double-booking in your calendar.
  • Do not use this status to indicate your all-day location (e.g., on campus, working remotely, etc.).
• Out of office
  • This means you are not at work, and meetings should not be scheduled with you.
  • Use this status for vacation days. The easiest way to do this is by creating an all-day event. Microsoft’s instruction about this.
  • Remember to set an out-of-office message so that email senders are informed of your absence. Instruction about making Out of office -message.