1. Assess your current work situation

• List your work tasks over the course of a week.
• Consider which tasks:
  • Are frequently repeated (routines)
  • Are time-consuming
  • Require a lot of information or research
  • Feel boring, difficult, or inefficient

Example: “I write a lot of similar emails to customers” → You could use AI to create message templates.

2. Identify tasks where AI could help

AI is especially useful for tasks related to:

• Creating or editing text
• Searching for or summarizing information
• Creating images or presentation slides
• Managing time or projects (e.g., task suggestions, scheduling)
• Brainstorming and supporting decision-making

Example: If you create a lot of presentations, you could use AI to help draft PowerPoint content.

3. Ask for feedback and track your time usage

• Ask a colleague, supervisor, or your team:
  “Where do you think I could work more efficiently?”
• Track how you spend your working time for a week – many are surprised how much time goes into recurring small tasks.
• You can use a time-tracking app or create a simple spreadsheet.

4. Try small AI solutions and learn gradually

• Try tools like Copilot, ChatGPT, or Google Gemini for small tasks (e.g., proofreading, brainstorming ideas).
• The most important thing is to start small rather than trying to automate your entire job at once.
• Document what you tried and how well it worked – this is where learning begins.

5. Create a personal development plan

Once you’ve identified what could be improved and how AI could help:

• Choose 1–2 concrete areas where you’ll start experimenting with AI
• Set a goal: e.g., “I want to save 2 hours per week by automating reporting.”
• Track your progress and evaluate the benefits

Development Plan: Mapping the Potential Benefits of AI in Your Work

This table helps you organize your work and identify where AI could support, speed up, or simplify your daily tasks. By reviewing your tasks, how often they occur, and how much time they take, you can pinpoint concrete areas for development and generate ideas for initial AI experiments.

With this table, you can:

• List your core work tasks
• Evaluate the potential benefits of AI for each task
• Identify your strengths and development areas
• Plan and track your AI experiments

Start by filling in your weekly tasks, then move on to the evaluation. Small experiments can lead to big improvements!

Mapping Template (.xls)